Private Limited Company Incorporation: Complete 2026 Legal & MCA V3 Manual
A Private Limited Company is the most credible and scalable corporate structure in India for startups, growing SMEs, and enterprise ventures seeking equity funding and limited liability protection under the Companies Act, 2013.
📌 In This Practical Manual
1. Eligibility Criteria & Statutory Requirements
Prior to initiating electronic filings on government portals (MCA V3, GSTN, or IP India), ensure full compliance with the following statutory parameters:
- ✓Minimum of two directors and two shareholders (promoters can hold both roles).
- ✓At least one director must be a permanent resident of India (stayed > 182 days in India in the previous FY).
- ✓No minimum statutory capital requirement (can be started with as low as ₹1,000 to ₹1 Lakh).
- ✓Unique commercial name adhering strictly to the Companies (Incorporation) Rules, 2014.
- ✓Valid residential and registered commercial office address proof situated within India.
2. Step-by-Step Filing Procedure
Our streamlined end-to-end execution workflow designed to minimize rejection queries and achieve fastest statutory approval:
Digital Signature Certificate (DSC Class 3)
Obtain Class 3 Digital Signature Certificates with crypto tokens for all designated directors to legally sign MCA electronic forms.
RUN Name Approval (SPICe+ Part A)
Submit up to two unique company names on the MCA V3 portal via SPICe+ Part A. Name must reflect business activity and end with 'Private Limited'.
SPICe+ Part B & Integrated Registrations
Draft e-MOA (INC-33), e-AOA (INC-34), and file Part B covering DIN allotment, PAN, TAN, EPFO, ESIC, Professional Tax, and mandatory bank account opening.
Certificate of Incorporation (COI)
The Registrar of Companies (ROC) audits documents and issues the digitally signed Certificate of Incorporation containing CIN, PAN, and TAN.
Bank Account & INC-20A Commencement Filing
Deposit subscription money into the corporate bank account within 180 days and file Form INC-20A before starting commercial operations.
3. Mandatory Document Checklist
Keep these documents scanned and self-attested in clear high-resolution PDF/JPEG format:
4. Post-Registration Compliance Slabs
Failure to adhere to post-registration filing dates attracts heavy recurring statutory fines and director disqualification risks:
| Statutory Due Date | Compliance Requirement |
|---|---|
| Within 30 Days | First Board Meeting & Appointment of Statutory Auditor (Form ADT-1) |
| Within 180 Days | Filing of Declaration of Commencement of Business (Form INC-20A) |
| Annual (By Sept 30) | Annual General Meeting (AGM) and Director KYC (DIR-3 KYC) |
| Within 30 Days of AGM | Filing of Balance Sheet & P&L (Form AOC-4) |
| Within 60 Days of AGM | Filing of Annual Return (Form MGT-7/7A) |
5. Frequently Asked Questions
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